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The meaning of DOCUMENTATION is the act or an instance of furnishing or authenticating with documents. How to use documentation in a sentence. Technical documentation refers to comprehensive written guides and materials that explain the design, development, and usage of a system, software, or product, facilitating understanding, troubleshooting, and maintenance for users, developers, and other stakeholders. Documentation , both internal and external, enhances user and developer experiences by providing essential info through manuals, guides, and online resources. It supports the use, development, and maintenance of products and services. Legal writing: This type of documentation is often prepared by attorneys or paralegals. Compliance documentation : This type of documentation codifies standard operating procedures, for any regulatory compliance needs, as for safety approval, taxation, financing, and technical approval.